Key responsabilites:
Strategy Development and Implementation
- Attend AC meetings and participate actively in ensuring long-term funding support and ensuring alignment to Mada’s operational strategy, growth and quality standards of our programs.
- Communicate regularly with the AC on program issues, challenges and opportunities and ensure implementation and monitoring to AC strategical decisions.
- Reflect strategically in setting short and longer-term objectives and annual operating plans to be able to achieve the operational strategy.
- Support actively in determining fundraising opportunities in close coordination with the CA.
- Organize general assembly (every two years), elections, and members and friends activities.
- Report monthly on finance and project to the AC and upon request
- Draft board agenda in coordination with AC president
Project staff development
- Draft the staff Job description
- Supervise administration and finance coordinator and project coordinators and smooth running and progressive transition for Mada
- Coach and manage project staff in various areas such as but not limited to: proper delegation, empowerment, clear segregation of duties, etc.
- Ensure implementation of strong reporting disciplines with project staff, which enhance program quality and build positive relationship with donors and beneficiaries.
- Ensure that Mada’s spirit and values are correctly appropriated
- Ensure staff compliance with Mada’ core values and policies.
- Ensure the continuous capacity building for the staff
- Ensure staff evaluation is implemented and follow up on staff development objectives
Project and Program implementation
- Conduct regular field monitoring visits(twice a month) to ensure proper implementation of planned activities
- Organize weekly (Beirut's team) and monthly (All Mada’s staff) coordination meetings
- Ensure that a positive environment exists in the project office and staff is well managed
- Ensure that annual operating plans are implemented and the expenditures are within the budget.
- Ensure high level quality projects/programs in alliance with Mada’s standards. Lead on the strategy, development, implementation and evaluation with close coordination with projects coordinators.
- Work closely with the Finance team and projects coordinators on setting and reviewing project budgets.
Internal and external Communication
- Ensure flow of information's between staff, AC and Mada’s members
- Define members involvement and expansion strategy and follow up on its implementation
- Ensure yearly association reports are produced
- Supervise /elaborate communication strategy
Funding Strategy
- Organize and maintain good relation with donors and different stakeholders
- Developfunding strategy in cooperation with the AC, the Finance and Administration coordinator
- Supervise proposal development in coordination with project coordinators, AC and in alignment with Mada operational strategy.
Association Financial supervision
- Work closely with the Finance Coordinator on the setting and reviewing of the annual budget
- Ensure Mada financial projects related documents are correct and archived
- Follow up Mada’s guidelines and financial procedures are correctly implemented
Platform and expertise
- Ensure Mada’s expertise and platform projects are running smoothly and prepare progressive transition
Key competencies:
Knowledge, skills and abilities
- Full adherence to Mada’s Mission and vision, as well as Ethic code
- At least 10 years’ experience in development work
- Experience in team management
- University degree in a field related to Community development work
- Excellent organizational and time-management skills.
- Good managerial and leadership skills.
- Good interpersonal and oral communication skills.
- Excellent written Arabic and English, with good command in spoken Arabic and English. French is an asset.
- Computer literate with a high degree of proficiency and productivity.
- Clear understanding of the workings of major donor perspectives, requirements andstandards.
- Must be able to represent Mada to major program donors in a highly professional manner, in person and in writing.
- Experience in Project Cycle Management.
Contract terms:
Submission guidelines
Please mention the title “Executive Coordinator” in the subject of the mail. A cover letter and resume are required.
Contact information:
Isabelle Peillen (Executive coordinator)
Email: vacancy@mada.org.lb
Website: www.mada.org.lb
