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Finance & Admin Manager

Tue, 11/12/2013 - 11:27
Job key data
Job title: Finance & Admin Manager
Organisation: Welfare Association
Job type: United Nations & other international organizations
Location: Beirut - Lebanon
Working area: Beirut - Lebanon
Job sector: Welfare and Social community services
Deadline: November 17, 2013
Job specifications

The Welfare Association, a leading organization supporting Palestinian development and relief efforts, is seeking experienced, a highly skilled professional for recruitment with an affiliated sister organization.
Brief Description:
Welfare Association seeks a Finance & Admin Manager to work closely with the Country Director for the following key operational areas:  Finance, administration, HR, setting policies and procedures, strategic planning, budgeting, financial reporting, governmental reports, etc...  As a member of Welfare Association’s – Lebanon Branch senior leadership team, the Finance & Admin Manager will play a key role in the management of the organization.

Key responsabilites:


  • Supervise, Coordinate and follow up all financial, accounting and budgeting activities of the Lebanon branch
  • Ensure all financial and management controls are complied with and report any deviations
  • Prepare the Lebanon branch budgets and cash flows  according to  related policies and procedures
  • Implement the financial / accounting, administration, and Management Information System policies & procedures
  • Manage the annual, operating and programmatic budgets and minimize negative deviations
  • Prepare periodic forecasts of funding needs, financial reports and summaries for the Lebanon branch board and management
  • Recommend the best practices for the protection of assets
  • Prepare periodic and ad hoc financial reports and forward summaries
  • Maintain the emergency plan in case of seizure or destruction of financial information
  • Develop and prepare financial studies related to cost minimization, revenue enhancement, human resources, and system applications
  • Implement measures to safeguard the Association’s assets including internal control and sufficient insurance coverage
  • Participate in financial, procurement, and hiring committees
  • Conduct field visits to assess the financial capacity of the beneficiaries
  • Ensure meeting all requirements of internal and external audits
  • Maintain grant management procedures

Human Resource

  • Support in the recruitment of relevant staff.
  • Supervise the support staff.
  • Participate in the evaluation of support staff in accordance with Welfare Association policies.
  • Ensure compliance with all policies and procedures (admin, HR, finance & IT)
  • Prepare contracts for staff, consultants, service providers and beneficiaries


  • Assist with planning of logistics for events, meetings, and workshops
  • Supervise the maintenance of the office and organize repairs and modifications as necessary
  • Ensure the equipment is in good working order and replace it when necessary
  • Be in charge of the safety and security aspects of offices and work equipment
  • Contracting with suppliers
  • Ensure IT and phone networks are in good working order
  • Coordinate with insurance companies, update, adapt and renew insurance policies
  •  Undertake any  other financial and administrative assignments or duties requested by the Lebanon Country Director
Key competencies:
  • A university degree (Masters Degree preferred) in Finance
  • Minimum 7 years of relevant program experience in financial analysis, cost accounting
  • Demonstrated capacity to supervise a complex financial management or general ledger system
  • Demonstrated capacity to manage the financial and administration and responsibilities
  • Excellent communication, interpersonal and reporting skills in both languages (Arabic and English)
  • Excellent computer skills
Contract terms:

Applicants should send their CV and a cover letter that includes expression of interest by email to and include the “Finance & Admin Manager” in the email subject line and cover letter. Applications received after end of business day on closing date will not be considered.

Welfare Association is an equal opportunity employer. Women are encouraged to apply.

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